Busy Software Short Keys

Did you know that you use shortcut keys in QuickBooks? You can use QuickBooks shortcut keys to perform any number of tasks faster, including editing a customer invoice, changing the date on a journal entry, among others. You will learn how to use QuickBooks Help Window shortcut keys to make easier to use the help feature in this small business accounting software program. Many people are familiar with Microsoft Word and Excel shortcut keys. If you are familiar with the shortcut keys in these Windows applications, then you already know a number of QuickBooks shortcuts because the shortcut keys are the same in these applications.

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What a Shortcut Key Is

If you are not familiar with a shortcut key, the concept is simple: shortcut keys make it easier and usually quicker to navigate and use software programs.

How to Use Shortcut Keys

Free shortkeys lite

Shortcut keys can typically be used by using CTRL or SHIFT in conjunction with a single letter. So when a shortcut described as 'CTRL + F' is telling you to press control, and while continuing to hold control, press the 'F' key to perform the shortcut. This shortcut key might pull up a search tool in the software program, as opposed to having to navigate to the same tool using your mouse. If searching is a task you do over and over on a daily basis, then you will save a lot of time using this shortcut over time.

Busy Software Short Keys

QuickBooks Help Window Shortcut Keys

The QuickBooks help window can is most likely your first stop when you run into any stumbling blocks, such as in performing reconciling a bank account, printing a general ledger for your small business, or customizing an invoice in QuickBooks. The help window is the built-in help feature in QuickBooks, so if you are a regular QuickBooks user, you have probably visited this screen at least a few times. The following shortcut keys can be used to help you use the QuickBooks Help Window better:

Function: Display Help in context
Shortcut: F1

Function: Select next option or topic
Shortcut: TAB

Function: Select previous option or topic
Shortcut: SHIFT + TAB

These QuickBooks Shortcut Keys Work in All QuickBooks Versions

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These shortcuts will work with QuickBooks Online, QuickBooks Pro, or any other QuickBooks version with which you are working.

Short Keys For Windows

These Shortcuts Take Time to Learn

You will probably not be able to learn all these shortcuts within a short period of time. You should be prepared to invest your time to learn the shortcuts and apply them with speed and efficiency. As you use them in your daily routine, you will commit them to memory. Then, you will find that QuickBooks will become easier to use and sometimes you will start to save time when working in QuickBooks to perform your daily accounting tasks.

Below is a listing of most of the major shortcut keys and key combinations usable in Microsoft Excel. See the computer shortcuts page if you are looking for shortcut keys used in other programs.

Tip

To search for a specific item, modifier, or function, press Ctrl+F on your keyboard, type in keywords, and then click the up and down arrows to cycle through the options.

Short Keys In Computer Keyboard

ShortcutDescription
TabMove to the next cell, to the right of the currently selected cell.
Ctrl+ASelect all contents of a worksheet.
Ctrl+BBold all cells in the highlighted section.
Ctrl+CCopy all cells in the highlighted section.
Ctrl+DFill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+FSearch current sheet.
Ctrl+GGo to a certain area.
Ctrl+HFind and replace.
Ctrl+IPuts italics on all cells in the highlighted section.
Ctrl+KInserts a hyperlink.
Ctrl+NCreates a new workbook.
Ctrl+OOpens a workbook.
Ctrl+PPrint the current sheet.
Ctrl+RFill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+SSaves the open worksheet.
Ctrl+UUnderlines all cells in the highlighted section.
Ctrl+VPastes everything copied onto the clipboard.
Ctrl+WCloses the current workbook.
Ctrl+XCuts all cells in the highlighted section.
Ctrl+YRepeats the last entry.
Ctrl+ZUndo the last action.
Ctrl+1Changes the format of the selected cells.
Ctrl+2Bolds all cells in the highlighted section.
Ctrl+3Puts italics all cells in the highlighted section.
Ctrl+4Underlines all cells in highlighted section.
Ctrl+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6Shows or hides objects.
Ctrl+7Shows or hides the toolbar.
Ctrl+8Toggles the outline symbols.
Ctrl+9Hides rows.
Ctrl+0Hides columns.
Ctrl+Shift+:Enters the current time.
Ctrl+;Enters the current date.
Ctrl+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+'Copies a formula from the cell above.
Ctrl+Shift+'Copies value from cell above.
Ctrl+- Deletes the selected column or row.
Ctrl+Shift+=Inserts a new column or row.
Ctrl+Shift+~Switches between showing Excel formulas or their values in cells.
[email protected]Applies time formatting.
Ctrl+Shift+!Applies comma formatting.
Ctrl+Shift+$Applies currency formatting.
Ctrl+Shift+#Applies date formatting.
Ctrl+Shift+%Applies percentage formatting.
Ctrl+Shift+^Applies exponential formatting.
Ctrl+Shift+*Selects the current region around the active cell.
Ctrl+Shift+&Places border around selected cells.
Ctrl+Shift+_Removes a border.
Ctrl++Insert.
Ctrl+-Delete.
Ctrl+Shift+(Unhide rows.
Ctrl+Shift+)Unhide columns.
Ctrl+/Selects the array containing the active cell.
Ctrl+Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[Selects all cells referenced by formulas in the highlighted section.
Ctrl+]Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}Selects cells which contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe) Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+EnterFills the selected cells with the current entry.
Ctrl+SpacebarSelects the entire column.
Ctrl+Shift+SpacebarSelects the entire worksheet.
Ctrl+HomeMove to cell A1.
Ctrl+EndMove to last cell on worksheet.
Ctrl+TabMove between Two or more open Excel files.
Ctrl+Shift+TabActivates the previous workbook.
Ctrl+Shift+AInserts argument names into a formula.
Ctrl+Shift+FOpens the drop-down menu for fonts.
Ctrl+Shift+OSelects all of the cells that contain comments.
Ctrl+Shift+POpens the drop-down menu for point size.
Shift+InsertPastes what is stored on the clipboard.
Shift+Page UpIn a single column, highlights all cells above that are selected.
Shift+Page DownIn a single column, highlights all cells above that are selected.
Shift+HomeHighlights all text to the left of the cursor.
Shift+EndHighlights all text to the right of the cursor.
Shift+Up ArrowExtends the highlighted area up one cell.
Shift+Down ArrowExtends the highlighted area down one cell.
Shift+Left ArrowExtends the highlighted area left one character.
Shift +Right ArrowExtends the highlighted area right one character.
Alt+TabCycles through applications.
Alt+SpacebarOpens the system menu.
Alt+BackspaceUndo.
Alt+EnterWhile typing text in a cell, pressing Alt+Enter moves to the next line, allowing for multiple lines of text in one cell.
Alt+=Creates a formula to sum all of the above cells.
Alt+'Allows formatting on a dialog box.
F1Opens the help menu.
F2Edits the selected cell.
F3After a name is created, F3 will paste names.
F4Repeats last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell to the same color.
F5Goes to a specific cell. For example, C6.
F6Move to the next pane.
F7Spell check selected text or document.
F8Enters Extend Mode.
F9Recalculates every workbook.
F10Activates the menu bar.
F11Creates a chart from selected data.
F12Save As option.
Shift+F1Opens the 'What's This?' window.
Shift+F2Allows the user to edit a cell comment.
Shift+F3Opens the Excel formula window.
Shift+F5Brings up a search box.
Shift+F6Move to previous pane.
Shift+F8Add to selection.
Shift+F9Performs calculate function on active sheet.
Ctrl+F3Open Excel Name Manager.
Ctrl+F4Closes current Window.
Ctrl+F5Restores window size.
Ctrl+F6Next workbook.
Ctrl+Shift+F6Previous workbook.
Ctrl+F7Moves the window.
Ctrl+F8Resizes the window.
Ctrl+F9Minimize current window.
Ctrl+F10Maximize currently selected window.
Ctrl+F11Inserts a macro sheet.
Ctrl+F12Opens a file.
Ctrl+Shift+F3Creates names by using those of either row or column labels.
Ctrl+Shift+F6Moves to the previous worksheet window.
Ctrl+Shift+F12Prints the current worksheet.
Alt+F1Inserts a chart.
Alt+F2Save As option.
Alt+F4Exits Excel.
Alt+F8Opens the macro dialog box.
Alt+F11Opens the Visual Basic editor.
Alt+Shift+F1Creates a new worksheet.
Alt+Shift+F2Saves the current worksheet.

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